Welcome to our website and thank you for your interest in our company. We take the protection of your data very seriously. We process your data in accordance with the applicable legal provisions for the protection of personal data, in particular the EU Data Protection Basic Regulation (EU GDPR) and the country-specific laws applicable to us. With the help of this data protection policy, we will inform you how transparendia processes your personal data and the rights you have.

Personal data means information that can lead to the identification of an individual and includes name, date of birth, address, phone number, e-mail address and also IP address. Anonymous data exists when no connection can be made to a user.

1. Responsible authority

transparendia
Lemaitrestraße 19
68309 Mannheim
Germany

Phone: +49 157 88244564
email: info@transparendia.com
Website: www.transparendia.com

2. Your rights as a data subject

We would first like to inform you of your rights as a data subject as defined in Art. 15 – 22 EU GDPR This includes:

• The right of access (Art. 15 EU GDPR)
• The right to erasure (Art. 17 EU GDPR)
• The right to rectification (Art. 16 EU GDPR)
• The right to data portability (Art. 20 EU GDPR)
• The right to restriction of processing (Art. 18 EU GDPR)
• The right to object (Art. 21 EU GDPR)

To exercise these rights, please contact: info@transparendia.com. The same applies if you have questions about data processing in our company.

3. Right to object

You are entitled to revoke your consent to the use of personal data pursuant to Art. 6 (1), lit. a) DSGVO at any time, in whole or in part, with effect for the future. Subject to the conditions set out in Art. 21 (1) GDPR, you may also object to the processing of aforesaid data in accordance with Art. (1), lit. e), f).

4. Purposes and legal bases for data processing

Processing of your personal data complies with the provisions of the EU GDPR and all other applicable data protection regulations. Legal bases for data processing result in particular from Art. 6 EU GDPR.

We use your data for business initiation, fulfilment of contractual and legal obligations, execution of a contractual relationship, offering services and for strengthening the customer relationship.

Your consent also constitutes a legal provision under data protection law. The following is information regarding the purposes of data processing and about your right to object. If consent also refers to the processing of special categories of personal data, we will expressly point this out to you in the consent, Art. 88 Para. 1 EU GDPR.

Processing of special categories of personal data according to Art. 9 Para. 1 EU GDPR only takes place if this is required by legal regulations and there is no reason to assume that your legitimate interest in the exclusion of the processing prevails, Art. 88 Para. 1 EU GDPR.

5. Transfer of data to third parties

We will only pass on your data to third parties within the framework of legal regulations or with appropriate consent. Otherwise, data will not be passed on to third parties unless we are obliged to do so by mandatory legal provisions (transfer to external bodies such as supervisory authorities or law enforcement authorities).

6. Erasure of personal data

We will store your data only for as long as it is needed for the purposes it was collected. Please note that numerous retention periods require that data continue to be (must be) stored. This applies in particular to commercial or tax storage obligations (e.g. German Commercial Code, Fiscal Code, etc.). If there are no further storage obligations, the data will be routinely deleted once the purpose has been achieved.

In addition, we may retain data if you have given us permission to do so or if legal disputes arise and we use it as evidence within statutory limitation periods of up to thirty years; the regular limitation period is three years.

7. Data categories, sources and origins

The website of transparendia collects a series of general data and information each time the website is accessed by a data subject or an automated system. These general data and information are stored in the log files of the server. The types and versions of browsers used may be recorded: (1) the operating system used by the accessing system, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-sites accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information used to avert dangers in the event of attacks on our information technology systems.

When using this general data and information, transparendia does not draw any conclusions about the person concerned. Instead, this information is required to (1) correctly deliver the content of our website, (2) optimise the content of our website and the advertising for it, (3) ensure the long-term operability of our information technology systems and the technology of our website and (4) provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack. This anonymous data and information is therefore evaluated by transparendia both statistically and with the aim of increasing data protection and data security in our company in order to ultimately ensure an optimum level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by the person concerned.

When you contact us with an enquiry, we collect and process the following data:

A contact form is used to collect the required details for communication (e.g. name, phone number or e-mail address) as well as to send your message. The collected data are used for customer relations management (contact history) and for responding to/fulfilling your request.

For instance, we are obliged to retain certain data under the German Tax and Commercial Codes. All statutory periods of limitation are observed. You can find further information in the Privacy Policy on our application portal.

8. Automatised case-by-case decisions

Please note that we generally do not use purely automated processes to make a decision.

9. Contact forms / contact via e-mail or phone

A contact form is available on our website which can be used to contact us electronically. If you write to us using the contact form, we will process the information you provide to contact you and answer your questions and requests.

All data required to complete the form is subject to the principles of data reduction and data economy, meaning you only have to provide the data that is absolutely necessary for us to contact you. This means your email address and the message field.

If you contact us by e-mail, we will process the personal data provided solely for the purpose of processing your enquiry.

Google reCAPTCHA

We use „Google reCAPTCHA“ (hereinafter referred to as „reCAPTCHA“) on our websites. The provider is Google Ireland Limited („Google“), Gordon House, Barrow Street, Dublin 4, Ireland.

The purpose of reCAPTCHA is to determine whether data entered on our websites (e.g. information entered into a contact form) is being provided by a human user or by an automated program. To determine this, reCAPTCHA analyses the behaviour of the website visitors based on a variety of parameters. This analysis is triggered automatically as soon as the website visitor enters the site. For this analysis, reCAPTCHA evaluates a variety of data (e.g. IP address, time the website visitor spent on the site or cursor movements initiated by the user). The data tracked during such analyses are forwarded to Google.

reCAPTCHA analyses run entirely in the background. Website visitors are not alerted that an analysis is underway.

The data is processed on the basis of Art. 6 Sect. 1 lit. f GDPR. It is in the website operators legitimate interest, to protect the operator’s web content against misuse by automated industrial espionage systems and against SPAM.

For more information about Google reCAPTCHA and to review the Data Privacy Declaration of Google, please follow these links: https://policies.google.com/privacy?hl=en and https://www.google.com/recaptcha/intro/android.html.

10. Cookies

Our website uses cookies on various pages. Cookies are small files that are saved on your computer and in your browser (locally on your hard drive).

These cookies help us to see how users use our website, enabling us to design the website content according to the visitor’s needs.

Cookies are saved on the user’s computer and transmitted from there to our website. This means that the user has complete control over how the cookies are used. You can deactivate or limit the transmission of cookies by changing the settings in your internet browser. Furthermore, cookies can be deleted at any time in the internet browser or other software programmes. This is possible in all common internet browsers.